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Team management

Staff management and scheduling

Staff accounts provide role-based access to Manager, POS, Waiter, Kitchen, and Ticket and Drink tools. Set a PIN, optional hourly rate, and NFC tag identifier, which can be read at a time-clock station or via Web NFC. Manage staff in a monthly calendar, add or edit shifts, see who is currently working, and highlight today’s schedule. Export a PDF schedule for all staff or for an individual team member, including dates, staff names, and working hours—even for overnight shifts that cross midnight. This schedule is separate from the Work Hours time-tracking board, while roster-based access uses the current day’s scheduled shifts.

What Hubumo can do

Explore the staff-management and scheduling tools currently available in Hubumo.

  • Create role presets for Manager, POS, Waiter, Kitchen, and Ticket and Drink access
  • Set a PIN and NFC tag identifier, read at the station or via Web NFC
  • Activate or deactivate staff accounts without deleting them
  • Monthly schedule — filter by staff member, add shifts, and edit shifts
  • Highlight today’s schedule and see who is currently on shift
  • View this month’s shifts and edit or delete them
  • Export a monthly PDF schedule for all staff or for one team member
  • Hourly rates feed pay calculations in the Work Hours module
  • Connect staff schedules with PIN, NFC, roster-based access, and approved staff devices

How staff management and scheduling work

Staff list

Create staff profiles with role-based access, PINs, hourly rates, and NFC credentials. Each role determines which Hubumo tools the staff member can access after signing in. Deactivated accounts retain their historical records.

Schedule

Create and edit monthly staff schedules, see who is currently working, and export working hours as a PDF. Roster-based access uses the scheduled shifts, while Work Hours manages NFC clock-ins.

How staff scheduling works — step by step

  1. 1
    Add staff

    Enter the name, PIN, role, and optional hourly rate, then select “Read NFC tag.”

  2. 2
    Schedule

    Add shifts to the calendar or edit an existing shift.

  3. 3
    See who is on shift

    View today’s schedule and see who is currently working.

  4. 4
    Export

    Export a PDF schedule for the entire team or for an individual staff member.

Screens and workflows

Real Hubumo screens from this module — each image shows a distinct workflow, not a repeated shot.

Monthly schedule — add and manage staff shifts
This month’s shifts — see who is currently on shift
PDF export — download the schedule for all staff or one team member
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